Constitution

Table of Contents
1.1Title
1.2 Objects
1.3 Powers
1.4 Classes of Membership
1.5 Membership Fees
1.6 Admission or rejection of Members
1.7 Termination of Membership
1.8 Committees
1.9 Election of Officers and Committee Members
1.10 Resignation / Removal of Member of Management Committee
1.11 Functions of the Management Committee
1.12 Functions of the Sailing Committee
1.13 Life Membership
1.14 All Committees
1.15 Meetings of the Management Committee
1.16 Management Committee
1.17 Management
1.18 Resolution
1.19 Annual General Meeting
1.20 Special General Meeting
1.21 Quorum
1.22 Meeting procedure
1.23 Alteration of the Rules
1.24 Common Seal
1.25 Funds and Accounts
1.26 Documents
1.27 Financial Year
1.28 Distribution of Assets
1.29 Club Colours and Badges
1.30 Club Uniform
1.32 Appeals

1    Constitution
1.1    Title
The name of the incorporated club shall be South Brisbane Sailing Club Inc., hereinafter referred to as “the club”.

1.2    Objects
The objects of the club shall be:
1.2.1    The promotion, encouragement and advancement of sailing in the West End reaches of the Brisbane River.
1.2.2    The tuition and promotion of the art of sailing generally.
1.2.3    The promotion and encouragement of social activities for members and friends of the club.
1.2.4    The conduct of races for sailing dinghies, skiffs and other sailing craft on the West End reaches of the Brisbane River, or such other course or courses as may be appropriate.
1.2.5    The conduct of other aquatic events.

1.3     Powers
The powers of the club are:
1.3.1    ‘left intentionally blank’
1.3.2     To subscribe to, become a member of, and cooperate with any other association, club or organisation, whether incorporated or not, whose objects are altogether or in part similar to those of the club, provided that the club shall not subscribe to or support with its funds any club association or organisation which does not prohibit the distribution of its income or property among its members to an extent at least as great as that imposed on the club by virtue of rule 1.24.10.
1.3.3     In furtherance of the objects of the club, to buy, sell and deal in all kinds of articles, commodities and provisions, both liquid and solid, for the members of the club or persons frequenting the clubs premises.
1.3.4    To purchase, take on lease, or in exchange, hire and otherwise acquire any lands, buildings, waterways, easements or property, real and personal, and any rights or privileges which may be requisite for the purposes of, or capable of being conveniently used in connection with, and any of, the objects of the club.  Provided that in case the club shall take or hold any property which may be subject to any trusts the club shall only deal with the same in such manner as is allowed by law having regard to such trusts.
1.3.5    To enter into any arrangements with any Government or Authority that are incidental or conductive to the attainment of the objects and the exercise of the powers of the Club; to obtain from such Government or Authority any rights, privileges and concessions which the Club may think it desirable to obtain; and to carry out, exercise and comply with any such arrangements, rights privileges and concessions.
1.3.6    To appoint, employ, remove, suspend such managers, clerks, secretaries, servants, workmen and other persons as may be necessary or convenient for the purposes of the club.
1.3.7    To remunerate any person or body corporate for services rendered or to be rendered, and whether by way of brokerage or otherwise in placing or assisting to place, or guaranteeing the placing of any unsecured notes, debentures or other securities of the incorporated club, or in or about the incorporated club, or promotion of the incorporated Club or in furtherance of its objects.
1.3.8    To construct, improve, maintain, develop, work, manage, carry out, alter or control any houses, buildings, grounds, works or conveniences which may seem calculated directly or indirectly to advance the club’s interests, and to contribute to, subsidise or otherwise assist and take part in the construction, improvement, maintenance, development, working, management, carrying out, altering or control thereof.
1.3.9    To invest and deal with the money of the club, not immediately required in such manner as may from time to time be thought fit.
1.3.10    To take, or otherwise acquire, and hold shares debentures or other securities of any company or body corporate.
1.3.11     In furtherance of the objects of the club, to lend and advance money, or give credit to any person or body corporate, to guarantee and give guarantees or indemnities for the payment of money or the performance of contracts or obligations by any person or body corporate, and otherwise to assist any person or body corporate.
1.3.12    To borrow or raise money, either alone or jointly with any other person or legal entity in such manner as may be thought proper, and whether on fluctuating advance account or overdraft, or otherwise to represent or secure any monies and further advances borrowed or to be borrowed alone or with others as aforesaid by notes secured or unsecured, debentures or debenture stock, perpetual or otherwise, or by mortgage, charge lien or other security upon the whole or any part of the incorporated clubs property or assets present or future and to purchase, redeem or pay off any such securities.
1.3.13    To draw, make, accept, endorse, discount, execute, and issue promissory notes, bills of exchange, bills of lading and other negotiable or transferable instruments.
1.3.14    In furtherance of the objects of the Club to sell, improve, manage, develop, exchange, lease, dispose of, turn to account or otherwise deal with or in part of the property and rights of the club.
1.3.15    To take or hold mortgages, liens or charges, to secure payment of the purchase price, or any unpaid balance of the purchase price, of any part of the club’s property, of what so ever kind sold by the club, or any money due to the club from the purchases and others.
1.3.16    To take any gift of property whether subject to any special trust or not, for any one or more of the objects of the club but always subject to the proviso in sub rule 1.3.4.
1.3.17    To take such steps, by personal or written appeals, public meetings or otherwise, as may from time to time be deemed expedient for the purpose of procuring contributions to the funds of the club in the shape of donations, annual subscriptions or otherwise.
1.3.18    To print and publish any newspapers, periodicals, books or leaflets that the club may think is desirable for the promotion of its objects.
1.3.19    In furtherance of the objects of the club, to amalgamate with any one or more incorporated associations having objects altogether or in part similar to those of the club and which shall prohibit the distribution of its or their income and property amongst its or their members to an extent of at least as great as that imposed on the club by rule 1.27.
1.3.20    In furtherance of the objects of the club, to purchase or otherwise acquire and undertake all or any part of the property, assets, liabilities and engagements of any one or more of the incorporated associations with which the club is authorised to amalgamate.
1.3.21    In furtherance of the objects of the club, to transfer all or any part of the property, assets, liabilities and engagements of the club to any one or more of the incorporated associations with which the club is authorised to amalgamate.
1.3.22    To make donations for patriotic, charitable or community purposes.
1.3.23    To transact any lawful business in aid of the Commonwealth of Australia in the, prosecution of any war in which the Commonwealth of Australia is engaged.
1.3.24    To do all such other things as are incidental or conductive to the attainment of the objects and the exercise of the powers of the club.

1.4    Classes of Members
The membership of the club shall consist of Life Members, Senior Members, Junior Members, Voluntary Members and Honorary Members and except as provided in rule 1.4.1, the numbers of each class of Members shall be unlimited.
1.4.1    Life Members:A Life Member is a Club member who in consideration of special services rendered to the club by that member has been duly nominated to the Management Committee and subsequently confirmed at an Annual General Meeting of the Club.
1.4.2    Senior Members:  Senior members shall be persons who have attained the age of 18 Years at the preceding 1st August, and who have been nominated and admitted as members pursuant to rule 1.7.
1.4.3    Junior Members: Junior Members shall be persons who have not yet reached their 18th birthday as at the preceeding 1st August.. No Junior Member shall be permitted to hold office in, or vote at, any meeting of the Club nor to introduce guests or visitors.
1.4.4    Honorary Members:
1.4.4.1    Any member of such reciprocating clubs as are for the purpose of this rule recognised by the Management Committee, may on production of a letter or card of introduction from such club, be admitted as an Honorary member, for a period of one month, without payment of entrance fee or subscription. Such Honorary Membership may be extended for any period not exceeding three months, on payment in advance of such amount per month or part thereof as is decided by the Management Committee.
1.4.4.2    Any visitor other than a member of such reciprocating clubs as are for the purpose of this rule recognised by the Management Committee, may on being introduced, proposed and vouched for by a member, may be admitted as an Honorary Member, for a period of one month, without payment of entrance fee or subscription. Such Honorary Membership may be extended for any period not exceeding three months, on payment in advance of such amount per month or part thereof as decided by the Management Committee.
1.4.4.3    No Honorary Member shall be permitted to hold office in, or vote at, any meeting of the club nor to introduce guests or visitors.
1.4.4.4    The Management Committee shall have the power to refuse or revoke the admission of any Honorary Member without assigning any reason therefore.
1.4.5    Voluntary Members
A voluntary member is any person who offers their services in the performance of an activity in the Club apart from competing in any aquatic events and who has been nominated and admitted as a member pursuant to Rule 1.6.  A voluntary member holds the same rights and privileges as a Honorary Member as per Rule 1.4.4 with the exception of participating in the volunteers committee. No Voluntary Member shall be permitted to hold office in, or vote at, any meeting of the Club nor to introduce guests or visitors.
1.4.6    Every person who at the date of incorporation of the club was a member of the unincorporated club shall be admitted by the Management Committee to the same class of membership of the club as the member held in the unincorporated club.
1.4.7 School Based Sail Training Members: School Based Sail Training Members shall be persons enrolled as a student of a school incorporating a ‘Sailing Program’ as part of their sporting curricula. Such persons shall not have reached their 18th birthday as at the end of a calendar year. No School Based Sail Training Member shall be permitted to hold office in, or vote at, any meeting of the Club nor to introduce guests or visitors.
1.4.8 Social Members: no Social Member shall be permitted to hold office in the Management Committee or Sailing Committee, or vote at any meeting of the Club. Social members may be members of a sub-committee as deemed necessary by the Management Committee. Social members may introduce other social members, guests or visitors.

1.5    Membership Fees
1.5.1    Entrance fees and subscriptions shall be such as shall be determined each year at the Annual General Meeting, or failing such determination, such fees and subscriptions as may be determined by the Management Committee.
1.5.2    A member who resigned his membership may at the discretion of the Management Committee be readmitted to membership without payment of joining fees.
1.5.3    Junior Members who have been enrolled as such for one year prior to attaining the age applying to Senior Members shall not be liable to pay any joining fee, upon election as a Senior member.
1.5.4    Subscriptions other than the first subscription shall be due on the 1st August each year.
1.5.5    Members elected after the 31st December in any year, shall in addition to the full fee be liable to pay pro rata the full years subscription, calculated from the first day of the month of their election to 31st April next.

1.5.6 With the exception of clause 1.5.4, School Based Sail Training Member subscriptions shall be due by the second (2nd) Saturday of February of each calendar year. Subscriptions for School Based Sail Training Membership applications approved after this date, shall be calculated pro-rata for the remaining calendar year.


1.6    Admission or Rejection of Members

1.6.1    Every applicant for any class of membership of the club shall be proposed and seconded. The application for membership shall be made in writing, signed by the applicant and his proposer and seconder, and shall be in such form as the Management Committee from time to time prescribes. Both proposer and seconder shall be financial Members of the club. The Treasurer will report on membership applications to the next meeting of the Management Committee to approve each application.
1.6.2    The Honorary Treasurer shall submit to the Management Committee all proposals for membership other than as Honorary Members, and the Management Committee shall investigate these proposals.
1.6.3    Election of members to the club shall be by ballot of the Management Committee, provided that in the case of an equal number of votes for acceptance or rejection, the application shall be rejected.
1.6.4    Upon election of a candidate as a member, notice thereof shall be given to the member by the Honorary Secretary and the member shall be given access to a copy of the Club’s constitution and any other publications deemed suitable.
1.6.5    Applicants after being proposed and seconded as candidates for membership may be admitted with the sanction of not less than two members of the Management Committee as Honorary Members from the date of such proposal until their application has been determined.
1.6.6    No persons shall be allowed to become Honorary Members of the club or be relieved of payment of the regular subscription except those possessing the qualifications defined in these rules, and subject to the conditions and provisions prescribed therein.
1.6.7     If an application for membership is rejected, the applicant or any person acting on behalf of the applicant, shall not have the right of appeal to any person, court, authority, organisation, association or body, and the Management Committee shall not be required to provide reasons for the rejection of the application.

1.7    Termination of Membership
1.7.1    A member may resign from the club at any time by giving notice in writing to the secretary. Such resignation shall take effect at the time such notice is received by the secretary unless a later date is specified in the notice in which case it will take effect from the later date.
1.7.2    If a member:
•    is convicted of an indictable offence; or
•    fails to comply with any of the provisions of these rules, or
•    has membership fees in arrears for a period of two month or more; or
•    conducts themself in a manner considered to be injurious or prejudicial to the character or interests of the club,
the Management Committee shall consider whether their membership shall be terminated.
1.7.3    The member concerned shall be given a full and fair opportunity of presenting their case and if the Management committee resolves to terminate their membership it shall instruct the secretary to advise the member accordingly.
1.7.4    A person whose membership has been terminated may within one month of receiving written notification thereof, lodge with the secretary written notice of their intention to appeal against the decision of the Management Committee.
1.7.5    Upon receipt of the notification of intention to appeal against termination of membership, the secretary shall convene within three months of the date of receipt by them of such notice, a general meeting, to determine the appeal.  At any such Meeting the appellant shall be given the opportunity to fully present their case, and the Management Committee shall likewise have the opportunity of presenting its case. The appeal shall be determined by the vote of the members present at such Meeting.

1.8    Committees
There is one core committee, being the Management Committee, and subcommittees, being the Sailing Committee and other subcommittees as deemed necessary by the Management Committee. The Management Committee is to set the charter for any subcommittees. Senior Members only are eligible for election or appointment as members of the Management Committee and Sailing Committee.
1.8.1    Management Committee: The Management Committee of the club shall consist of the President, Vice – President, Secretary and Treasurer and such other members as may be appointed at the Annual General Meeting of the club. All office bearers shall be financial members of the club.
1.8.2    Sailing Committee: The Sailing Committee shall consist of the Commodore, Vice Commodore, Rear Commodore, Race Secretary, Starter, Timekeeper and a representative of each class of boat sailed at the club, and any other members who may be appointed from time to time.

1.9    Election of Officers and Committee Members
1.9.1    At the Annual General Meeting of the club, the members of all committees for the time being shall retire from office, but shall be eligible upon nomination for re-election.
1.9.2    The election of officers and other committee members shall take place in the following manner:
1.9.2.1    Any two members of the club shall be at liberty to nominate any other member to serve as an officer or other member of the Management Committee, or any other committee.
1.9.2.2    The nomination which shall be in writing and signed by the member and his proposer and seconder, shall be lodged with the secretary at least seven days before the Annual General Meeting at which the elections to take place.
1.9.2.3    Completed nominations shall be made available on request for perusal by club members.
1.9.2.4    In the event of there being insufficient candidates nominated for election for any position, but only in that event, nominations may be made at the Annual General Meeting. Should there be only one nomination for any office the member so nominated shall be declared duly elected to that office.
1.9.2.5    Should the number of written nominations for any office or committee position be fewer than the number of positions, those nominated shall be duly elected. Nominations from the floor shall then be taken and a ballot held to fill the remaining positions on that committee.
1.9.2.6    If there is more than one nomination for any office or if there be more than the requisite number of candidates nominated for any committee, an election by secret ballot shall take place.
1.9.2.7    In the event of a tied vote for any position the President retiring at that Annual General Meeting shall have a casting vote. If the retiring President is absent from the meeting, or is a candidate for the position being contested, the person holding the next most senior position of the retiring Management Committee and who is present shall have a casting vote. Except for this provision no person shall vote twice in any one election.
1.9.2.8    Immediately following the voting in each ballot the result will be announced, and the officer/s and/or committee members gaining the most votes shall be declared elected to hold office from that time until the election at the following Annual General Meeting, or until their successors assume office.

1.10    Resignation / Removal of Member of Management Committee
Any member of the Management Committee or other committee may resign from membership of that committee at any time by giving notice in writing to the secretary, but such resignation shall take effect at the time such notice is received by the secretary unless a later date is specified, in which case it will take effect from that later date. A member of a committee may be removed from office at a general meeting of the club, where that member shall be given the opportunity to fully present  their case. The question of removal shall be determined by the vote of the members present at such a general meeting.

1.11    Functions of the Management Committee

Except as otherwise provided by these rules and subject to resolutions carried at any general meeting the Management Committee:
1.11.1    Shall have the general control and management of the administration of the affairs, property and funds of the club, and shall have the authority to exercise any and all powers of the club;
1.11.2    Shall have the authority to interpret the meaning of these rules and any matter relating to the club on which the rules are silent;
1.11.3    May elect any properly qualified member of the club to any casual vacancy that occurs in any office or on any committee until the next Annual General Meeting;
1.11.4    May from time to time make such by-laws and or regulations not inconsistent with these rules as they may think advisable, and may amend or repeal such by-laws and or regulations;
1.11.5    May appoint subcommittees from among the members for such special purposes as it may think fit; (The action or reports of any sub-committee shall be submitted for the approval or otherwise of the Management Committee).
1.11.6    May appoint delegates to the Yachting Associations annually.
1.11.7    May appoint any member or members to act on the Sailing Committee for the consideration of a protest or a disputed question in which any member or members thereof is or are ineligible to take part by reason of being an interested party.
1.11.8    Shall enquire into all applications for membership of the club.
1.11.9    The Management Committee shall cause a register or roll to be kept in which shall be entered the names and addresses of all persons admitted as members of the club.
1.12    Functions of the Sailing Committee
1.12.1     It shall be the duty of the Sailing Committee:

1.12.1.1    To frame a programme of sailing races for the season.

1.12.1.2    To recommend to the Management Committee the number and values of prizes in each competition.

1.12.1.3    To confer with and advise the Officer of the Day appointed for each race day when called upon by that person.

1.12.1.4    To carry out and perform such other duties and functions as are imposed upon them by these rules, or by, members at a general meeting.

1.12.2    ‘left intentional blank’
1.12.3    The Sailing Committee shall submit reports on the progress of sailing activities to the Management Committee.

1.13    Life Membership
1.13.1    Proposals for life membership are to be nominated and seconded by a financial, senior member of the club.
1.13.2    The Management Committee will receive and consider nominations for life membership.
1.13.3    Proposals the Management Committee deem suitable will be presented at the Annual General Meeting for voting on by the members.
1.13.4    To be eligible for life membership a nominee must have been a financial member for at least 15 years and have provided recognised support of significance to the club for at least 7 years.
1.13.5    Active life members may not have to pay further club membership fees. Non active life member will not have to pay further club membership fees
1.13.6    At the discretion of the club, an active life member may also have their Yachting Queensland fees paid.

1.14    All Committees
1.14.1    The Commodore, President and Secretary are ex-officio members of all Committees and may attend their meetings.
1.14.2    Each committee may co-opt any member or members to assist them in their deliberations and activities.

1.15    Meetings of the Management Committee
1.15.1    The Management Committee shall meet at least once every calendar month to exercise its functions.
1.15.2    A special meeting of the Management Committee shall be convened by the Secretary on the requisition in writing of not less than three members of the Management Committee, which requisition shall clearly state the reasons why such a special meeting is being convened and the nature of the business to be transacted thereat.
1.15.3    At every meeting of the Management Committee four elected members shall constitute a quorum.
1.15.4    Subject to the foregoing, the Management Committee may meet together and regulate its proceeding as it thinks fit provided that questions arising at any meeting of the Management Committee shall be decided by a majority of votes and, in the case of equality of votes the question shall be decided in the negative.
1.15.5    A member of the Management Committee shall not vote in respect of any contract or proposed contract with the club in which he is interested, or any matter arising there from, and if he does so vote, his vote shall not be counted.
1.15.6    Not less than three days notice of a special meeting shall be given by the secretary to members of the Management Committee. Such notice shall clearly state the nature of the business to be discussed thereat.
1.15.7    The President shall preside as chairman at every meeting of the Management Committee, or if there is no President, or if at any meeting he is not present within fifteen minutes after the time appointed for holding the meeting, the Vice President shall be chairman, or in his absence then the members may choose one of their number to be chairman at that meeting.
1.15.8    If within half an hour from the time appointed for the commencement of a Management Meeting a quorum is not present, the meeting, if convened upon the requisition of members of the Management Committee, shall lapse. In any other case it shall stand adjourned to the same day in the next week, at the same time and place, or to such other time and place as the Management Committee may determine, and if at the adjourned meeting a quorum is not present within half an hour from the time for the Meeting the meeting shall lapse. If this adjourned meeting should lapse, a further meeting may be called after giving notice as provided by rule 1.18.6, and if within half an hour from the time appointed for this meeting a quorum is not present, then those present shall constitute a quorum for the purpose of rule 1.18.3 but for no other purpose.

1.16    Management Committee
1.16.1    The Management Committee may delegate any of its powers, except the power to delegate, to a subcommittee consisting of such members of the club as the Management Committee thinks fit. Any sub-committee so formed shall in the exercise of the powers so delegated conform to any regulations that may be imposed on it by the Management Committee.
1.16.2    A sub-committee may elect a chairman of its meetings. If no such chairman is elected, or if at any meeting the chairman is not present within ten minutes of the time appointed for holding the meeting, the members present may choose one of their number to be chairman of the meeting.
1.16.3    A sub-committee may meet and adjourn as it thinks proper. Questions arising at any meeting shall be determined by a majority of votes of the members present, and in the case of equality of votes, the question shall be decided in the negative.

1.17    Management
All acts of any meeting of the Management Committee or of a sub-committee or by any person acting as a member of the Management Committee shall, not withstanding that it is afterwards discovered that there was some defect in the appointment of any such member of the Management Committee or person acting for the aforesaid, or that the members of the Management Committee or any of them were disqualified, be as valid as if every person had been duly appointed and was qualified to be a member of the Management Committee.

1.18    Resolution
1.18.1    A resolution in writing, including electronic, signed by all members of the Management Committee for the time being entitled to receive notice of a meeting of the Management Committee shall be as valid and effectual as if it had been passed at a meeting of the Management Committee duly convened and held. Any such resolution may consist of several documents in like form, each signed by one or more members of the Management Committee.

1.19    Annual General Meetings
1.19.1    The Annual General Meeting shall be held at such time and place as the Management Committee shall determine, and be within three months of the close of the club’s financial year. Failing such determination, the Annual General Meeting shall be held at the clubrooms at  1.30pm, the first Saturday in the month of August.
1.19.2     The business to be transacted at every Annual General Meeting shall be:

1.19.2.1    The receiving of the Management Committees report and the statements of Income and Expenditure, Assets and Liabilities and Mortgages, Charges and Securities affecting the property of the club for the preceding financial year.

1.19.2.2    The receiving of the Auditors Reports upon the books and accounts for the preceding financial year.

1.19.2.3    The election of members of the Management Committee and the Sailing Committee.

1.19.2.4    The appointment of an Auditor.

1.19.2.5    The setting of membership fees, Joining fees, boat storage fees, race fees, affiliation fees and life membership fees, for the current year.

1.19.2.6    ‘left intentionally blank’

1.19.2.7    Any Other Business.

1.19.3    The numbers to form a quorum at an Annual General Meeting shall be ten.


1.20    Special General Meetings

1.20.1    The secretary shall convene a Special General Meeting: –

1.20.1.1    When directed to do so by the President, or

1.20.1.2    On the requisition in writing signed by not less three members presently on the Management committee, or not less than nine members of the club. Such requisition shall clearly state the reasons why such Special General Meeting is being convened and the nature of the business being transacted thereat.

1.20.2    The secretary shall convene all Special General Meetings of the club by giving not less than fourteen days notice of such Special General Meeting to the members of the club entitled to vote. The manner by which such notice shall be given shall be determined by the Management Committee, provided that the notice whether written or not, convening the meeting, shall state clearly the reason for which the Special General Meeting is being convened, and the nature of the business to be discussed.

1.20.3    The number of members to form a quorum at a Special General Meeting shall be eight.

1.21    Quorum
1.21.1    No business shall be transacted at any general meeting whether Annual or Special unless a quorum is present, at the time when the meeting proceeds to business.
1.21.2    If within half an hour from the time appointed for the commencement of a general meeting a quorum is not present, the meeting, if convened upon the requisition of members of the Management Committee or the club, shall lapse. In any other case, it shall stand adjourned to such other time and place as the Management Committee may determine, and if at the adjourned meeting a quorum is not present within half an hour of the time appointed for the meeting, the members present shall be a quorum.
1.21.3    The chairman may, with the consent of any meeting at which a quorum is present (and shall if so directed by the meeting), adjourn the meeting from time to time and from place to place, but no business shall be transacted at any adjourned meeting, other than the business left unfinished at the meeting from which the adjournment took place. When a meeting is adjourned for thirty days or more, notice of the adjourned meeting shall be given as in the case of the original meeting. Save as aforesaid it shall not be ‘necessary to give notice of are adjournment or of the business to be transacted at an adjourned meeting.

1.22    Meeting Procedure
Unless otherwise provided by these rules, at every General Meeting:
1.22.1    The President shall preside as Chairman, or if there is no President, or if he is not present within fifteen minutes of the time appointed for the commencement of the meeting, or is unwilling to act, the Vice-President shall be the chairman, or if the Vice-President is not present or is unwilling to act then the members present shall elect one of their number to be chairman of the meeting.
1.22.2    The chairman shall maintain order and conduct the meeting in a proper and orderly manner.
1.22.3    Every question, matter or resolution shall be decided by a majority of votes of the members present.
1.22.4    Every member present shall be entitled to one vote and in the case of an equality of votes the chairman shall have a second or casting vote; provided that no member shall be entitled to vote at an Annual General Meeting if his annual subscription is more than one month in arrears at the date of the meeting. issue as membership due 1-may
1.22.5    Voting will be by a show of hands or a division of members, unless not less than one fifth of the members present demand a ballot in which event there will be a secret ballot. The Chairman will appoint two members to conduct the secret ballot in such a manner as he shall determine and the result of the ballot as declared by the chairman shall be deemed to be the resolution of the meeting at the ballot was demanded.
1.22.6    The secretary or their substitute shall cause full and accurate minutes of all questions, resolutions and other proceedings of every Management Committee meeting and general meeting. The records of the minutes shall be made available upon request open for inspection at all reasonable times by any financial member who previously applies for that inspection. For the purposes of ensuring the accuracy of the recording of such minutes, the minutes of Management Committee meetings will be approved at the subsequent meeting.-.

1.23    Alteration of Rules
Subject to the provisions of the Associations Incorporation Act 1981, these rules may be amended, rescinded or added to from time to time by a special resolution carried at any general meeting of the club. All amendments shall be received by the secretary. These amendments shall be proposed, seconded, by financial members, with at least one months notice of the voting, to accept or rescind the proposal. Upon any such constitution amendment carried at a general meeting the entire modified constitution document will be submitted to the undersecretary, Dept of Justice, Brisbane, for approval.

1.24    Common Seal
The Management Committee shall provide for a Common Seal and for its safe custody. The Common Seal shall only be used by the authority of the Management Committee, and every instrument to which the seal is affixed shall be signed by a Senior Member of the Management Committee and shall be counter-signed by the secretary or by a second Senior Member of the Management Committee or some other person appointed by the Management Committee for the purpose.

1.25    Funds and Accounts
1.25.1    The funds of the club shall be banked in the name of the club in such bank or banks as the Management Committee may from time to time direct.
1.25.2    Proper books and accounts shall be kept and maintained either in written or printed form in the English language showing correctly the financial affairs of the club and the particulars usually shown in books of like nature.
1.25.3    All monies shall be banked as soon as practicable after receipt thereof.
1.25.4    All amounts of  twenty dollars or over shall be paid either by

i)    cheque signed by any two authorised officers; or

ii)    electronic transaction through the club’s bank authorised by two authorised officers.

Authorised officers include the President, Vice-President, Secretary, Treasurer or other member authorised from time to time by the Management Committee.
1.25.5    Cheques shall be crossed “Not Negotiable” except those in payment of wages, allowances or petty cash recoupments which may be open.
1.25.6    The Management Committee shall determine the amount of petty cash which shall be kept on the imprest system.
1.25.7    All expenditure shall be approved or ratified at a Management Committee meeting.
1.25.8    As soon as practicable after the end of the clubs financial year, the Treasurer shall cause to be prepared a statement of particulars of:
1.25.8.1    The income and expenditure for the clubs financial year just ended.
1.25.8.2    The assets and liabilities and of all mortgages, charges and securities affecting the property of the club at the close of the year.
1.25.9    All such statements shall be examined by the auditor, who shall present his report upon such audit to the secretary prior to the holding of the Annual General Meeting next following the financial year in respect of which such audit was made.
1.25.10    The income and property of the club whencesoever derived shall be used and applied solely in promotion of its objects and in the exercise of its powers as set out herein and no portion thereof shall be distributed, paid or transferred directly or indirectly by way of dividend, bonus or otherwise by way of profit to or amongst members of the Club. Provided that nothing herein contained shall prevent the payment in good faith of interest to any such member in respect of monies advanced by him to the club or otherwise owing by the Club to him, or of remuneration to any officer or servants of the club, or to any member of the club or other person in return for any services actually rendered to the club; provided further that nothing herein contained shall be construed so as to prevent the payment or repayment to any member for out of pocket expenses, money lent, reasonable and proper charges for goods hired by the club, or reasonable and proper rent for premises devised or let to the club.

1.26    Documents
The Management Committee shall provide for the safe custody of books, documents, instruments of title and securities of the club.

1.27    Financial Year
The financial year of the club shall close on 30th April each year.

1.28    Distribution of Assets
If the club shall be wound up in accordance with the provisions of the Associations Incorporation Act 1981, and there remains, after satisfaction of all its debts and liabilities, any property whatsoever, the same shall not be paid to or distributed among the members of the club, but shall be given or transferred to some other institution or institutions having objects similar to the objects of the club, and which shall prohibit the distribution of its or their income and property among its or their members, to an extent at least as great as is imposed on the club by virtue of rule 25.j), such institution or, institutions to be determined by members of the club.

1.29    Club Colours and Badges
1.29.1    The club flags shall be rectangular with red and blue quarters intersected by a white cross with the letters “S B S C” in blue.
1.29.2    The club badge shall be a design as may be decided at a general meeting.

1.30    Club Uniforms
Club uniforms shall be of such design as may be decided at a general meeting.

1.31    ‘left intentional blank’

1.32    Appeals
Members shall be held to consent to and be bound by these rules and the by laws of the club and shall not be entitled to appeal to any court or authority because of anything done under the provision of the said rules and by laws.